Audit lease files for completeness
Periodically review lease records to ensure all documents are present
Draft custom lease addendums
Create specialized addendums for individual tenant situations (pets, parking, etc.)
Draft lease amendment documentation
Prepare paperwork to formally modify an existing lease agreement
Explain lease terms to new tenants
Walk through the full lease agreement and answer any tenant questions
File lease agreements with authorities
Submit copies of new/renewed leases to required government agencies
Handle tenant requests to break lease early
Review request, calculate costs, and process lease termination
Maintain digital lease agreement records
Scan, organize, and backup all current and past lease documents
Manage lease assignments and sublets
Review, approve, and document any tenant requests to assign or sublet
Manage security deposit refunds
Process security deposit refunds for tenants moving out, deducting for damages or unpaid rent
Negotiate lease terms with new tenants
Work with prospective tenants to agree on rental rates, deposits, and lease clauses
Notify tenants of lease policy changes
Communicate any revisions to rental policies or procedures
Organize lease files by property/tenant
Maintain a filing system to quickly locate any lease agreement
Prepare and send lease renewal notices
Generate and send lease renewal notices to existing tenants per their lease terms
Prepare lease renewal offer
Draft a lease renewal offer letter with updated terms and rent amount
Prepare lease termination notices
Generate and deliver formal notices when terminating a tenancy
Prepare move-in and move-out checklists
Document the condition of the rental at start and end of tenancy
Respond to tenant requests for lease changes
Review tenant requests, negotiate updates, and amend the lease as needed
Retain expired lease documentation
Keep copies of past leases for required record retention period
Review and update standard lease agreement
Review the lease template, incorporate any changes in laws/regulations, and update it for new rental period
Review lease language with legal counsel
Consult a lawyer to validate lease terms and compliance
Review leases for legal compliance
Audit leases to ensure they meet all applicable landlord-tenant laws
Store digital copies of all leases
Backup current and past lease agreements in a secure cloud storage
Track and enforce lease expiration dates
Monitor lease end dates, send timely renewal offers or non-renewal notices
Track recurring lease renewal dates
Maintain a schedule of when each tenant's lease is up for renewal
Update lease templates for legal changes
Revise standard lease templates to reflect evolving landlord-tenant laws
Assess and bill tenants for excessive cleaning/damage
Document costs and collect payment for unit restoration
Collect and secure new tenant security deposits
Receive, record, and properly hold deposit funds
Conduct periodic unit inspections during tenancy
Document any changes or damages over the lease term
Conduct rental unit move-in inspections
Document the condition of the property at tenant occupancy
Coordinate move-in schedules with new tenants
Schedule dates, times, and logistics for tenant arrivals
Coordinate tenant utility service disconnections
Work with providers to transition services to the next occupant
Distribute move-in information and instructions
Deliver checklists, rules, and other onboarding materials
Generate and deliver move-out notices to tenants
Provide formal written notice of lease expiration
Generate and retain move-in condition reports
Maintain detailed records of the unit's initial state
Maintain a move-in/out calendar and schedule
Track upcoming and recent tenant turnover activities
Maintain comprehensive move-in/out documentation
Store all records related to tenant occupancy transitions
Manage abandoned property left by outgoing tenants
Properly handle, store, and dispose of items left behind
Manage tenant requests for pre-move-out walkthroughs
Schedule and participate in early condition assessments
Perform final walkthrough with outgoing tenants
Jointly inspect the unit condition during move-out
Prepare and distribute tenant move-out guides
Provide instructions on surrender procedures and requirements
Prepare detailed move-out cleaning checklists
Provide guidance on expected unit condition at surrender
Process and retain digital move-in/out photos
Catalogue visual records of unit condition changes
Process security deposit refunds and deductions
Calculate amounts to be returned or withheld from deposits
Provide move-in orientation for new tenants
Explain policies, procedures, and use of equipment/systems
Review and approve tenant requests for carpet cleaning
Assess the need for and oversee professional carpet cleaning